Expense management software
Simplify expense claims from submission to reimbursement. Help employees track claims, give managers clearer approval workflows and reduce admin for payroll and finance teams.
Trusted by 1,400+ global organisations
Employee expenses made simple
Managing expenses can be slow when receipts, approvals and payroll processes sit in different places. Manual checks, disconnected processes and unclear policies waste time and leave room for uncertainly. Create a simpler experience that keeps claims digital, visible and easier to manage.
How People First simplifies reimbursement
Faster reimbursement
Give employees a simple way to submit expenses and track progress from claim to payment. Greater visibility reduces uncertainty and helps people understand exactly where claims are in the process.
Better control for managers
Provide managers with clear evidence, policy context and approval workflows in one place. Review, approve or reject claims faster while maintaining visibility and accountability throughout the process.
Reduce administration
Automated checks, policy controls and connected payroll workflows help reduce manual processing. Give finance and payroll teams' cleaner data, fewer exceptions and greater confidence in every claim.
“Before having People First, a lot of our processes were done manually. People First has streamlined our processes from a payroll, recruitment and learning perspective.”
“Having a smart system makes our life a lot easier with information at your fingertips.”
“We're really excited to be moving over to the fully integrated People First payroll platform. It will save us an awful lot of time when processing payroll, through streamlining the process and minimising human error.”
Everything you need in one place
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Employee experience
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Employees can capture receipts, submit claims and track reimbursement status in one guided experience. Clear visibility helps reduce uncertainty and creates a smoother route from spend to payment.
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Manager experience
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Review supporting evidence, understand policy context and authorise claims from a single workflow. Faster decision-making helps keep reimbursements moving while maintaining appropriate controls.
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Policy and administration
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Configure categories, limits and approval rules once and apply them consistently. Built-in controls help reduce policy breaches while supporting auditability across every expense process.
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Finance and payroll
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Approved claims flow through with supporting evidence and audit history, helping payroll and finance teams process claims more efficiently while reducing reconciliation effort.
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Reporting and insights
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Track outstanding, approved, rejected and paid claims across the organisation. Gain visibility into expense activity, exceptions and trends to support better decision-making.
Part of the People First platform
Expense management software works best when it's connected to the rest of your people processes.
Because People First combines HR, payroll, talent, learning, and workforce management, HR gains a clearer picture of the workforce, while teams spend less time switching between systems and more time getting things done.
Why choose People First?
Stay compliant
Built-in legislative compliance and regular software updates keep you in line with the law, taking another worry off your plate.
Automate the boring bits
AI powers key features across People First, letting you analyse data, get answers, and tick off tasks without hours of manual effort.
Get started quickly
People First is ready to go with minimal setup. From there, it’s very easy to manage, and employees can access it anywhere.