Outsourced Payroll Services UK, Managed & Automated Processing Service

Reduce time, costs and eliminate risk with MHR’s Managed Payroll Services

Payroll, it’s one of your biggest expenses, but it’s also complicated and prone to errors, which means its crucial you get it right. That’s where our Managed Payroll Services can help.

We’re committed to providing the very best in payroll services regardless of the complexity and size of your organisation. Moving your time-consuming manual processes to our highly efficient automated service which has an accuracy rate of 99.999%+, will save you hours every month, by eliminating time consuming administration activities and significantly reduce the risk of payroll errors.

Our UK & Irish industry-leading automated service is backed up by an inhouse team of CIPP/iPASS professionals. They will work closely with you to optimise your payroll and make sure that you are adding real value to your organisation.

Our Payroll Services can help you:

Improve the accuracy of your payroll to 99.999%+
Save 5 days of your teams time every payroll run
Remove time consuming data administration tasks
Manage risk and compliance so you don’t fall foul of the law
Support business continuity and build resilience so your payroll always runs correctly and on time
Keep your payroll data secure and backed up so you never lose vital information

Why move your payroll to MHR?

Having the right solution is vital to the efficiency of running your payroll. You need to be confident that the company you choose to work with can support you now and in the future.

Accurate and reliable

At the heart of MHR’s Payroll Services is our automation processes. With a 99.999%+ accuracy rate, it means our customers employees are paid correctly, on time, every time. 1% can result in as many errors as 1 in 100 people are paid incorrectly, with MHR’s Payroll Processing Service, that figure drops significantly to just 1 in 100,000.

Business continuity and resilience

Our managed services team will act as an extension of your in-house teams. If you unexpectedly face a lack of capacity in-house, we can step in and support your wider business to ensure that your payroll continues to run smoothly. We offer this service as continual support or just when you require it in emergency situations, for example if a key member of your team becomes ill.

Experience and expertise

Our team of CIPP and iPASS experts have been supporting customers for over 35 years across all industries and sectors. They have the detailed knowledge to serve your organisation and ensure you achieve a fast return on your investment.

Save time and money

You could save a day every month in time spent processing your payroll with our Hosted Service. If you choose to take our Payroll Processing Service this rises to 5 days every month with a cost saving of £30,000 per year.

Complete legislative compliance

We deliver a fully compliant service in line with UK and Ireland legislation. Internal legislation experts ensure we are at the forefront of developments while our automated processes adhere to the highest control and compliance standards. If legislation changes, we'll take care of things so your payroll remains fully compliant.

Safety and security

We have state-of-the-art closed network data centres in both the UK and Republic of Ireland, which enable in-country back up. These provide in-depth security protection while our risk management practices and ISO industry accredited process means your data is safe and secure.

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Your Managed Payroll Service options

Payroll Processing Service

With our Payroll Processing Service, you can save up to 50% of your payroll processing costs and give your team up to 5 days of their time back every month.

Our Payroll Processing Service provides support and payroll expertise to your in-house teams while letting you retain control over your payroll process. We do all the administrative and process activity, freeing up your team’s time and ensuring you benefit from our unrivalled automated solutions. It is a cost-efficient and time-saving solution that is supported by our market-leading payroll platform and expert teams. The service delivers an unrivalled market-leading 99.999%+ accuracy. Included in the package is BACs and Payslips services. In addition, we also offer P11D processing.

Hosted Payroll Service

Move your payroll to our Hosted Payroll Service and save a day of your team’s time and up to £3,000 every payroll run on P11D, BACs and payslip processing.

Our Hosted Payroll Service instantly removes non-value adding activities from your payroll team. You can benefit from our expertise and mass processing which means no hassle, no risk and less cost to your organisation. The Hosted Payroll Service is accessible anytime, anywhere, plus it gives you the benefit of P11D processing, BACS and payslip services.

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Payroll your way

We understand that not all organisations feel comfortable with handing over their payroll completely to an external provider. That’s why we’ve developed a series of services, that can support you whether that’s the ability to run your payroll more efficiently or save your organisation time and money. A great place to start is our Payroll Processing Service option, which allows you to control your data while we do all the processing.

Halve your payroll costs

Not using MHR software? No problem

MHR’s Managed Payroll Services work seamlessly with other systems using our powerful integration tools. Utilising the latest in automation technology, we offer a speedy and responsive service whatever software you are currently using. Plus, by using our hosted service your information will be completely safe in our state-of-the-art data centres.

Automated payroll solutions

Emergency payroll support

Our short-term payroll processing service provides support during major incidents such as pandemics, but also provides a safety net for the smaller unexpected circumstances you may face that leads to key employees being suddenly unavailable and no resource to run your payroll. We can step in and temporarily look after your complete payroll process, to keep this critical function running and making sure you remain compliant and secure.

Emergency payroll support

Looking to upgrade?

If you are looking to move to any of our services but know that you will encounter challenge from your peers or leaders, our teams can help you to create a strong investment case. We will work with you to understand the challenges your organisation faces and highlight the cost savings and efficiency gains you could benefit from by utilising the service and give a compelling reason to make the change.

Could your organisation benefit from outsourced payroll services?

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Elmbridge Civic Centre Building — Elmbridge Borough Council extend their team with MHR's fully managed service

Elmbridge Borough Council

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          "9 out of 10 questions in relation to HR and payroll are handled by the MHR Managed Services team and are answered in an entirely satisfactory way. They are really good at picking things up, answering the occasional leftfield query, adding adjustments to our processes and then applying them in the future."

UK Export Finance page on the UK government website — UK Export Finance streamline payroll processes with a part-managed service

UK Export Finance

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          "We were looking for a system that was more fit for purpose. Not only was the system robust but it also delivered exceptional value for money. It was why we chose MHR as our vendor of choice."

“Our long-term partnership with MHR has grown from strength to strength and has continued to provide us with the best possible service over the last decade and beyond. MHR’s team are always there when we need them.” Joe Carter, HR Manager

Severn Trent

"Our decision to collaborate with MHR was about remaining in control, but still utilising their expertise and experience. We currently have 93 payrolls of various sizes paid on different pay dates across the month, totalling 7,500 employees so this was a vast project, which required us to put our complete trust in our chosen partner." Kerry Chambers, Group Payroll Manager

Sytner

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FAQs

Benefits of outsourcing your payroll:

Save time
Reduced costs
Get industry leading accuracy and precision
Reduce risks
Stay compliant
Access experts
Reduce compliance risks
More time to focus on essential business activities

Running a business takes time and money. Processing payroll in-house is complicated, time-consuming, requires a lot of attention to detail and investment in internal resource, especially if payroll is not a core function in your business. In addition, internal teams are required to stay up to date with ever-changing legislation to avoid costly consequences of penalties and fines.

By outsourcing your payroll, you free your team from all these responsibilities and risks. You leave your payroll processing to expert hands of specialists who are fully equipped with the knowledge and expertise of payroll related functions and will ensure that your employees are paid accurately on time and every time, in line with legislation, reducing risks and leaving your teams to focus on their core activities, productivity and results.

One of the main benefits of outsourcing payroll is that it almost always comes with a significant cost reduction for businesses. There is a large number of costs associated with running and maintaining an effective payroll function in-house, especially if payroll is not the main function within the business.

Having an extra resource of specialists, extra office space, a reliable and an up-to-date payroll system, latest technology, as well as the necessity for continuous training of the internal team on latest legislation are only some of the obvious costs companies have to consider when running their payroll in-house. An outsourcing company will have all these costs distributed amongst its multiple customers, making the service beneficial and worthwhile for both, their customers and themselves.

Speak to our team to discuss your payroll needs and requirements and we will help you identify a service that suits your business the most.

Security is of paramount importance to us and we go to great lengths to ensure your employee data is secure with our outsourced payroll. Outsourcing your payroll to us means delegating all its related functions and obligations to experts in the field who continuously invest in latest technologies to provide the customers with a reliable service that offers maximised security, having in place robust mechanisms for data protection, disaster recovery, compliance and assurance (SOC2, ISO9001, ISO27001), monitoring and support.

Benefits of automated payroll:

Get industry leading accuracy and precision
Ensure efficient payroll processing
Reduce errors
Reduce costs
Save time
Reduce compliance risks
Ensure security and data protection

Absolutely. Running payroll requires several complicated tasks and procedures that, when performed manually, are not only incredibly time-consuming, but also have high risk of errors due to manual entries and calculations.

With automated payroll the process of paying employees accurately and on time is more efficient, easier and significantly reduces the risks of errors that inevitably occur when payroll is ran manually.

The built-in features of an automated solution that are always kept up to date will take care of all these complicated payroll functions, security concerns, as well as compliance rules, leaving your business worry-free and enabling you to focus your energy on activities that matter to you the most.

Yes. Our Payroll Processing Service is a bureau offer that provides support and payroll expertise to the internal payroll teams and allows the customers to retain some control over their payroll process. A cost-efficient and time-saving solution backed up by our payroll platform iTrent and our payroll expert team, that helps businesses minimise their risks of errors and fines caused by manual interventions, reduce additional administrative work required to fix errors, reduce internal headcount and ensure compliance and security with a service that always keeps up to date on legislation.