Workforce Management Software, Mobile Workforce Management System

Your workforce is at the heart of your company

Plan, manage and engage your employees effectively to boost your organisation's productivity and growth.

With the help of our workforce management software, administrative tasks like Time and Attendance, flexi, agile and TOIL can be automated and streamlined. From perfecting rosters based on employee suitability and streamlining clocking-in and out, to analytically measuring your absences, you can efficiently plan and manage the entire process in one central place.

Your team will have more time to focus on business-critical tasks, and your employees will remain focused and efficient.

We can help you with:

Controlling workforce costs and automating tedious administrative tasks
Simplifying the process of creating staffing schedules to quickly produce cost-effective rosters
Giving employees the ability to clock-in and out on the move with data that flows straight into payroll

Workforce management made easy

Our Workforce Management tools can support your organisation with rostering, automating timesheets, managing absence, and processing flexitime, agile working practices and TOIL to help you increase productivity, reduce admin and find cost-efficiencies that support your organisation’s growth objectives.

Track time and attendance

Control, maintain and monitor your employees while capturing essential information. Eliminate the need for manual timesheets and reduce the risk of human error all within a single system

Improve employee absence handling

Our absence calendar provides management and analysis of your employees in a single view. Automate your absence processes and ensure roster information is linked with your payroll for accurate pay and attendance data

Streamline pay calculations

Automate pay calculations to instantly convert inputted hours worked and send the information straight to payroll

Simplify clocking-in and out

Using employee self-service or chatbots, employees can clock-in and out on their mobiles when they’re offsite, with geo-location features to keep them safe, or we can integrate with clock-in hardware

Reduce your HR admin

Our digital assistant technology allows employees to request holidays, submit expenses, and ask questions all from their mobile phone, reducing the burden on HR teams and improving the employee experience

Clarify your rostering process

Rostering calculates all your employee information, such as people’s work patterns, their skills and availability

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iTrent Workforce Management

Did you know that 54% of managers still use paper processes? Reduce yours with our simple and highly configurable workforce solutions.

Streamline your absence management process including the introduction of flexi time and TOIL to complement existing holiday allowances. It’s easily available within iTrent's self-service portal, any time and any where. What's more iTrent automatically provides the information to payroll, saving you time and resources.

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People First Workforce Management

Give employees the flexibility to have control over their working day, while still meeting compliance and organisational responsibilities.

People First’s solution delivers a streamlined digital experience for recording time and attendance, no matter where employees are based. Remote workers remain connected to their organisation with the app, providing the ability to clock-in wherever they are while geo-tracking records their location for health and safety reassurance.

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Real-time clocking integration

Effective and consistent workforce management is a challenge faced by many organisations, through our partnership with Grosvenor Technology, organisations can have a real-time feed between the physical terminals used to clock in and their iTrent solution, creating an automated workforce management solution.

The integration significantly reduces the administration needed to calculate worked hours, ensure your teams are paid accurately every time for their hours worked, and improves your company culture.

Improve absence management

High volume of irregular short-term absences are harder to recognise and disruptive to businesses so our absence management solutions provide automated notifications when an employee reaches a potentially concerning attendance score. The calculations and high trend reports ensure you are on top of persistent absenteeism, so you can act when you need to.

"In addition to providing administration efficiencies, we can now give managers the tools to facilitate them in managing their workforce." Transactional & Systems Manager

Powys County Council

"MHR supported Plymouth City Council to devolve responsibility of HR and performance processes to managers and staff using the Manager and Employee Self-Service modules within iTrent. This has led to reduced workforce administration, optimised management information and streamlined methods to improve the employee experience." Jane Stephenson, Head of Human Resources Business Services

Plymouth City Council

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FAQs

Workforce Management is an integrated collection of modules within an HR system that helps employers to plan and manage their workforce demands to optimise the productivity of their employees.

These interconnected processes include ensuring staffing, performing predictive analysis on work patterns, evaluating the impact of absences and streamlining the administrative process associated with rostering and attendance.

To stay ahead of a modernised workforce, you need to focus on productivity, flexible working and having the right people in the right place. By using a zero cost benefit, such as flexible working, your employees are going to have a better morale and an increased level of engagement at no expense to you.

In a cost saving process, our workforce management solutions help to ensure you achieve efficiency and all other goals by removing unnecessary administrative tasks, reducing payroll processing time and limiting unauthorised absences.

We offer Time and Attendance, Rostering, Absence Management and our Time and Attendance Chatbot. So you can schedule your employees, look at their working patterns and availability, allow them to clock-in for their shifts and then get paid for the work they are doing.

Yes, we integrate with a wide range of third-party solutions meaning that we can offer a selection of technologically advanced systems. For example, we can offer solutions such as the biometric clocking system which allows employees to record their attendance via a fingerprint or facial recognition.

Yes, the our workforce management modules are scalable for work units of any size and any capability. Currently, they are being used by many organisations with large numbers of employees.

Yes, we're a fully integrated system therefore there's no fear that your data or information will ever be exposed to a third party. We also offer cloud hosting via our own state-of-the-art UK-based data centres, which use a closed network with no shared infrastructure between third parties, giving you complete confidence that your data is secure.

Yes, both iTrent and People First are integrated systems meaning all processes have a real time connection to the central payroll, analytics and management information systems. This means you can see at a given time who is currently working.

Yes, our HR solutions are designed to support a modern workforce through our ever-advancing HR Chatbot, allowing employees an intelligent virtual assistant who is accessible anywhere and anytime.

We also support flexible working by encouraging employees to use time off in lieu (TOIL) and flexi time.