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Workforce Management

Workforce Management Software

Intelligent solutions that grow with you

Your workforce is the heart of your organisation

Plan, manage and engage employees with a solution that will boost productivity and growth.

Our workforce management software creates efficiencies across admin tasks such as time and attendance, flexi, agile and TOIL through the automation and streamlining of processes. The intelligence behind our HR workforce management solutions offers rosters based on employee suitability, streamlined clock-ins, analytical insights and absence measurement – all managed in one central place.

Teams will have more time to focus on business-critical tasks, while your employees remain focused.

With our workforce management system, we help you:

  • Manage workforce costs and automate laborious admin tasks
  • Simplify staffing schedules, quickly producing cost-effective rosters
  • Provide employees with the ability to clock-in and out wherever they are; data flows directly to payroll
  • Reduce costs associated with inaccurate time records by delivering real time data capture
  • Build business resilience and mitigate growing concerns over workplace time theft
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Digital workforce management made easy

Our employee management systems and workforce management tools will support your organisation with rostering, timesheet automation, managing absence, processing flexitime, agile working practices and TOIL. Within one platform you will see increased productivity, reduced admin and find cost efficiencies that support your organisation’s growth objectives.

Track time and attendance

Adopt a digital, compliant single workforce management system to capture worked time. Manage, maintain and monitor employees while eliminating outdated manual processes.

Improve employee absence handling

Absence calendar functionality provides management and analysis of employees in a single view. Automate absence processes and ensure roster information is linked to payroll for accurate pay and attendance data.

Streamline pay calculations

Automate pay calculations to instantly convert inputted hours worked through to payroll.

Simplify clocking-in and out

Using employee self-service or chatbots, employees can clock-in and out across different devices – supported by geo-location functionality for accuracy and safety.

Minimise your HR admin

Our digital assistant technology allows employees to submit expense claims with ease, reducing HR and finance team workloads. Supported by our paid mileage functionality, employees can claim mileage expenses in real-time – driven by automatic calculations with pinpoint accuracy.

Clarify your rostering process

Rostering calculates all employee information including people’s work patterns, skills and availability, allowing rosters to be created more quickly.

Get in touch for your no obligation quote.

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Time and Attendance

Replace costly human error and outdated manual timesheets with improved transparency for time worked. Our digital workforce management solutions utilise the latest technology to reduce arduous processes and drive improved payroll through effective automation.

Utilise resources to align your organisation to changing workforce needs by offering flexible working hours. Gain a competitive advantage through our partnership with Grosvenor Technology – delivering invaluable real-time integration through clock-in terminals for site-based workforces.

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Rostering

Resourcing gaps are no longer a concern with our online workforce management and rostering solution. Intelligently designed to deliver clarity over daily workforce requirements, rostering mitigates the risk of being short staffed. Its innovative match and gap analysis provides a valuable picture ahead of time as to any skills and staff shortages.

Plan and allocate shifts to ensure business operations run smoothly while providing advanced notice of key shift details to employees. Our rostering solution means planning your workforce around peak demand periods, such as Christmas and school holidays, is simple. With our cloud workforce management software, you get full visibility over costs and available resources.

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People First Workforce Management

Clock-ins

Whether your workforce is centralised or dispersed, our employee management solutions provide innovative digital clock-in systems, ensuring accurate real-time recording of hours worked - vital with the growth of remote working.

Our mobile workforce management software empowers employees to own their worked time with just a single click, whether in the office, off-site or remote. Supported by geo-location technology – to increase off-site safety and minimise time theft – employees can clock-in and out across devices with a direct feed to payroll.

FAQs

Workforce management is an integrated collection of modules within an HR system that help employers plan and manage workforce demands while optimising employee productivity.

Interconnected processes allow your teams to perform predictive analysis on work patterns, evaluating the impact of absences and streamlining administrative processes associated with rostering and attendance.

To stay ahead in a modernised workforce, businesses need to focus on productivity, flexible working and having the right people in the right place. By using a zero cost benefit, such as flexible working, employees will experience improved levels of morale and increased levels of engagement.

As part of a cost saving process, our digital workforce management systems help ensure you achieve efficiencies and operational goals by removing unnecessary admin tasks, reducing payroll processing time and limiting unauthorised absences.

We offer Time and Attendance, Rostering, Absence Management and our Time and Attendance Chatbot – you can schedule employees, monitor working patterns and availability, allow them to clock-in for shifts and get paid for the work they've done.

Yes. Our software can be integrated with a wide range of third-party solutions meaning we can provide a range of technologically advanced systems. For example, we have solutions such as the biometric clocking-in system which enables employees to record attendance via fingerprint or facial recognition.

Yes, our enterprise workforce management modules are scalable for organisations of any size and capability. Currently, they're being used by a number of organisations with a large numbers of employees.

Yes. We operate a fully integrated system so there's no fear that your data or information will ever be exposed to, or accessed by, a third party. We offer cloud hosting via our own state-of-the-art UK-based data centres which use a closed network with no shared infrastructure between third parties, giving you complete confidence that your data is secure.

Yes, both iTrent and People First are integrated systems - meaning all processes have a real time connection to central payroll, analytics and management information systems. This means you can see who is working at any given time.

Yes. Our HR solutions are designed to support a modern workforce through our ever-advancing HR Chatbot, providing employees with an intelligent virtual assistant accessible anywhere and anytime.

We also support flexible working by encouraging employees to take time off in lieu (TOIL) and utilise flexi time.