Standard Build - Functionality

Below you will find a summary of the standard functionality included with the HR & Payroll modules of the People First platform. A link to the full specification of the product can be found at the end of this section:

Module	Functionality	Description
System	Environments	Access to both a live and pre-populated sandbox environment containing dummy data.
System	Digital Content	Access to digital content through the LearnNow platform.
System	SFTP Access	Access to the SFTP for secure file transfer.
System	Fortnightly System Updates	Fortnightly system updates, providing regular new functionality and enhancements.
System	API Access	Access to standard API’s across multiple modules.
HRM	Personal & Contractual Changes	Enable line managers and employees to take greater ownership of HR processes, reducing administrative burden and freeing HR teams to focus on strategic initiatives.
HRM	Correspondence Lifecycle	Create and manage correspondence templates that can be generated when making personal or contractual employee changes. Templates are dynamic, and any employee-specific information will be automatically populated to reduce manual input. Correspondence can require employee e-signature as part of the process. All correspondence can be tracked, managed and downloaded from a centralised area.
HRM	Configurable Line Manager Access & Control	Empower your managers with seamless configurable access to their people and devolve authorisation to support your organisation’s specific requirements.
HRM	Organisational Changes	The organisation chart makes managing your organisation's structure and employees a seamless process. Tasks such as transfers, promotions, leavers, adding new hires, and restructuring your organisation have never been easier.
HRM	Custom Design	Design schemes & benefits, grades & pay scales, and standardise your data using list items for greater quality, and consistency across your platform, and to accelerate your processes.
HRM	Data Integrity & Compliance	Ensure robust data governance using tools such as subject access requests.
HRM	HRM Data & Metrics	Insights including turnover, incomplete probation periods, promotions, transfers, leaving reasons and many other organisational changes are displayed as charts and graphs centrally within the HRM app. Other areas across the platform such as department dashboards and an in-built powerful search allow your teams to harness the power of data to drive informed decision-making and identify opportunities for business growth.
HRM	Employee Engagement	Engaging employees through open communication with News Feed posts, Polls, Communities and social interactions which helps to reinforce engagement.
HRM	Policy Management	Managing Policies and tracking how many employees have completed them or not.
HRM	Employee Surveys	Surveying employees at an organisation level with anonymous, pre-shipped survey types (eNPS and Wellbeing). Immediate availability of results as soon as the survey closes, providing powerful, data driven insights into employee sentiment and wellbeing.
HRM	Recognition	Recognising employees for their work through Company Values and 'Elements' (Helpful, Patient, Creative Decisive etc.), building up a person’s profile and making them feel valued.
HRM	Check-Ins	Developing employees with flexible Check-ins, facilitating great, productive conversations, documenting progress and linking in with Goals and Talent data to facilitate development opportunities.
Absence	Absence Requests	Employees submit holiday, sickness, family, unpaid and paid leave requests through an intuitive interface.
Absence	Automated Approval Workflow	Requests are automatically routed to the appropriate manager for approval.
Absence	Automatic Payment Creation	Based on policy rules, occupational & statutory payments & deductions are created in the relevant pay run.
Absence	Real Time Notifications	Both employees and managers receive real-time updates on the status of requests.
Absence	Absence Tracking and Reporting	Absences are tracked, and reports are generated for management review.
Absence	Compliance Management	Supports compliance with company policies and UK statutory absence legislation.
Absence	Absence History	Migration of 3 years' worth of sickness history (HR & Payroll) or 1 years' worth of sickness history (HR only), 18 months of other statutory absence history, average earnings and earning history.
Absence	Average Holiday Pay	Compliance with average holiday pay rules fixed hours employees, shift worker fixed hour employees and cause or zero-hour contract employees.
Absence	Absence Data & Metrics	Absence dashboards, insights and downloads are all available.
Payroll	Real Time Solution	A real time solution covering all legislative payroll requirements, the creation of up to 2 payrolls and 50 payslip items.
Payroll	Automated Payroll Calculations	Eliminate manual payroll adjustments and support accurate pay every time. Any change to an employee's record that affects pay - from salary adjustments to tax updates - triggers an automatic recalculation, saving you time and preventing costly errors.
Payroll	Reconciliation Dashboard	Provides an immediate, up-to-the-minute view of the payroll's financial status, including key metrics like gross pay, net pay, taxes, and deductions. This eliminates the need to wait for reports or manually compile data.
Payroll	Error Handling	Accurate and timely payroll builds trust with employees. Real-time error handling contributes to this by minimising pay discrepancies and ensuring employees are paid correctly.
Payroll	In Built HMRC Compliance	Automated, scheduled HMRC integration keeps employee PAYE data accurate and supports compliance.
Payroll	Claims Management	Empower your people with control over their claims and increase transparency in the payroll process. Self-service submission empowers employees to track their claims in real-time, ensuring accuracy.
Payroll	Pension Management	Integrated pension management streamlines administration by automating deductions, contributions, and reporting, minimising errors and ensuring regulatory compliance.
Payroll	Costing	Integrated costing management including finance reference numbers, transactional cost codes, costing rules and locations.
Payroll	Payroll Data & Metrics	Standard key metrics including starters, leavers, employees with zero net pay and employee payment breakdown. Other areas across the platform such as payroll dashboards show real time reconciliation and FPS data.

Standard core functionality

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