7 May 2024

How to boost time and attendance for an optimised workflow

A man pointing to his watch.

Time and attendance is one of the most important aspects of workforce management. Here’s how you can have it working as effectively as possible at your organisation.

Everyone manages their time in their own specific way. Prioritising, scheduling and scheduling workflow can be a specific order for one, and completely different for another. And this is why we say that you can’t put a price on time – because time management skills can vary according to the individual, the organisation, and the processes put in place. And that’s without taking into account the scale of work planned, the type of work that is required, and the planned output. 

So how important are time management skills in the workplace?

They increase your productivity and help you to get more work done. Having good time management skills can not only help you to effectively prioritise your time (and others) but can also help to reduce work-related stress. These time management skills can help to reach your goals effortlessly, leaving you to manage you most important tasks, and ultimately achieve bigger and better results. 

This can be achieved - successfully - with time and attendance software.

Also referred to as Time and Attendance Management Systems, these are software solutions designed to track and manage employees' work hours, including their arrival and departure times, breaks, and absences.  

These digital systems automate the process of recording and monitoring employee attendance, replacing manual methods such as paper timesheets or punch clocks. Time and attendance systems typically utilise various technologies, such as biometric scanners, swipe cards, or mobile apps, to accurately track employee time. 

They also often integrate with payroll and HR management systems to streamline payroll processing, ensure compliance with workforce regulations, and provide insights into employee productivity and attendance patterns.  

And how does implementing time and attendance systems enhance productivity, accuracy, and efficiency?

They offer a variety of benefits that extend far beyond basic clock-in and clock-out functionalities. Here are a few ways that they can assist your workforce management: 

Increasing productivity: With automated time tracking, employees can focus more on their tasks rather than spending valuable time manually recording their work hours. This streamlined process encourages productivity, allowing employees to allocate their time effectively and contribute more efficiently to organisational goals. 

Reducing manual tracking errors: Manual tracking of employee hours is prone to human error, leading to inaccuracies in payroll calculations and potential compliance issues. Time and attendance systems eliminate these risks by automating the tracking process, ensuring precise recording of work hours and minimising errors in payroll processing. 

Managing remote staff more efficiently: With an increase in remote work, managing teams poses unique challenges. Time and attendance systems offer remote access capabilities, allowing managers to track employee hours, monitor productivity, and ensure compliance - regardless of their location. This enhanced visibility facilitates more efficient management of remote staff. 

By implementing these Time and Attendance Systems, businesses can increase productivity, reduce tracking errors, and manage remote teams more efficiently. 

MHR's Time and Attendance Solutions offer a comprehensive set of features designed to streamline workforce management and enhance operational efficiency, including:  

Flexible timesheets that cater to various types of work schedules and rotas. Whether your organisation operates on fixed shifts, rotating schedules, or flexible hours, the system adapts to accommodate different workforce structures. Employees can easily input their work hours, breaks, and time-off requests, simplifying the process of time tracking and ensuring accurate recording of attendance data.  

Seamless integration with other business software. By integrating with payroll systems, human resource management software, and other business applications, the solution eliminates the need for manual data entry and facilitates data exchange between different systems. This integration sharpens administrative processes, improves data accuracy, gaining overall system efficiency. 

Automation and real-time analytics of Time and Attendance provides instant insights into employee attendance patterns, overtime hours, and absenteeism rates. Managers can access customisable dashboards and reports to monitor workforce performance, identify trends, and make data-driven decisions to optimise workforce productivity and resource allocation. 

What are the benefits of MHR's Workforce Management Software?

  • Tracking time and attendance: Our attendance tracking software allows you to simply organise your employees’ records. You have complete visibility of leave requests, holidays, overtime and sickness – at your fingertips. 
  • Streamline pay calculations: Seamlessly automate pay calculations to instantly convert inputted hours worked through to payroll, via or management software. 
  • Minimise your HR admin: Our digital assistant technology allows employees to submit expense claims with ease, reducing HR and finance team workloads. 
  • Improve employee absence handling: Our absence calendar functionality provides management and analysis of employees in a single view. 
  • Simplify clocking-in and out: Employees can use our clock-in software to clock-in and out across different devices. 
  • Clarify your rostering process: Calculate all employee information including people’s work patterns, skills and availability. 

Want to streamline your processes and optimise efficient time management through our software? Take a closer look at People First, our revolutionary HR, payroll and finance solution that can transform your time and attendance  

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Alix King, freelance content writer

Alix King

Alix is a freelance journalist and copywriter. With a love for academics, Alix has studied both journalism and law and has a knack for writing for very different audiences. From humorous articles to white papers, she loves a writing challenge.

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